Bondada
JOB DESCRIPTION
Position: Junior Engineer/Engineer MIS – Solar O&M
Department: Renewable Energy – Solar O&M
Location: Hyderabad
Function: Solar Operations & Maintenance
Reporting To: Manager – Solar O&M / Head– Solar O&M
Experience: 1-6 Year
Education: B.Tech/Diploma-Electrical

1. Purpose of the Role
To support the Head Office Solar O&M team through effective MIS, coordination, tracking, follow-up, reporting and closure of O&M-related activities across multiple solar projects, ensuring accurate, timely and reliable information is available for management review and decision-making.
The role will act as the central HO coordination point for PGT, HOTO, O&M readiness, action trackers, vendor bills and pending O&M activities, working closely with site, project and support-function teams to drive timely closure. This is primarily an HO-based coordination and reporting position and not a site execution role.

2. Key Roles & Responsibilities

2.1 PGT & HOTO Coordination
  • Track and follow up on Plant Guarantee Test (PGT) activities across all projects.
  • Maintain project-wise PGT status trackers covering schedule, test status, observations, reports and closure.
  • Coordinate with site and project teams for timely completion and closure of PGT activities and related documentation.
  • Follow up on Handover & Takeover (HOTO) activities, including:
  • Pending punch points
  • As-built drawings, test certificates and technical documentation
  • Spares, tools, tackles and materials handover
  • OEM manuals, warranties and other handover requirements
  • Maintain project-wise HOTO and punch-point status trackers with responsibility, target date and closure status.
  • Highlight delays and escalate long-pending PGT/HOTO issues to the HO O&M team.

2.2 MIS & Dashboard Management
  • Prepare, update and circulate daily, weekly and monthly Solar O&M MIS reports.
  • Maintain O&M dashboards covering:
  • PGT and HOTO status
  • O&M readiness status
  • Manpower deployment
  • Generation, availability and PR/CUF data
  • Pending activities and open action points
  • Other key O&M KPIs as defined by management
  • Ensure timely collection of data from project/site teams as per defined reporting formats and timelines.
  • Verify, validate and consolidate data before reporting, and highlight gaps or inconsistencies to the concerned teams.
  • Prepare management-level summaries, status reports and review inputs as required.

2.3 Tracker Preparation & Follow-up
  • Prepare and circulate project-wise action trackers after review meetings and discussions.
  • Track pending activities, responsible persons, target dates and closure status.
  • Regularly follow up with respective stakeholders until closure of each action point.
  • Publish periodic ageing analysis of open points and highlight overdue items.
  • Escalate critical delays and long-pending issues to the HO O&M team as per the escalation matrix.

2.4 Stakeholder Coordination
  • Coordinate with site teams, project teams, EPC teams, O&M vendors, contractors, SCM, Commercial, Finance, HR, QA/QC and other internal/external stakeholders.
  • Follow up on pending actions and ensure timely responses and closures.
  • Schedule review meetings, prepare agendas and circulate Minutes of Meeting (MOM) with clear action points.
  • Maintain proper communication records, correspondence and action-point history.

2.5 Bills & Commercial Follow-up
  • Coordinate and follow up on O&M/vendor bills, supporting documents, work-completion certifications, approvals and payment status.
  • Track pending bills and coordinate with Commercial/Finance and project teams for timely processing.
  • Maintain a project-wise bill status tracker with submission, certification, approval and payment details.
  • Highlight bills pending beyond defined timelines and support resolution of documentation gaps.

2.6 O&M Activity Monitoring
  • Follow up on planned and pending O&M activities across projects.
  • Monitor status of:
  • Preventive Maintenance (PM) schedule compliance
  • Breakdown-related actions and restoration status
  • RCA and CAPA closure for major failures/incidents
  • Major pending works
  • Spares and material requirements
  • Other O&M deliverables and statutory/audit observations
  • Coordinate with site teams for timely completion and closure of activities.
  • Track incident and equipment failure reports received from sites and follow up on submission of RCA/CAPA reports as per the approved format.

2.7 Reporting & Documentation
  • Maintain proper records of project-wise reports, trackers, MOMs, correspondence, approvals and O&M documentation.
  • Maintain a structured and version-controlled central repository of O&M data and documents at HO.
  • Prepare presentations, review reports and management updates whenever required.
  • Support the Solar O&M team in data analysis, trend analysis and preparation of management reports.
  • Ensure records are complete, updated and available for internal reviews and audits.

2.8 Process Standardization & Continuous Improvement
  • Develop and maintain standard MIS formats, templates and tracker structures for uniform reporting across projects.
  • Identify opportunities to improve data quality, reporting timelines and follow-up effectiveness.
  • Support digitalization and automation of MIS reports and dashboards.
  • Adhere to company policies, data confidentiality and IMS/quality requirements.

3. Key Performance Indicators (KPIs)
  • Timely Submission of MIS Reports & Dashboards
  • Accuracy & Completeness of Reported Data
  • PGT Status Tracking & Closure Follow-up
  • HOTO / Punch-Point Closure Tracking
  • Action Tracker Closure (%) & Ageing of Open Points
  • Pending Vendor Bill Ageing
  • PM Compliance & Pending Activity Follow-up
  • RCA / CAPA Report Submission Follow-up
  • Timely Escalation of Critical Issues
  • Timely Circulation of MOMs & Management Updates
  • Stakeholder Responsiveness & Satisfaction

4. Authority
The position shall have authority to:
  • Seek data, reports and status updates from site, project and vendor teams as per defined formats and timelines.
  • Circulate MIS reports, trackers and MOMs to relevant stakeholders.
  • Follow up directly with internal teams, vendors and contractors on pending actions.
  • Escalate delays, data gaps and long-pending issues to the Manager – Solar O&M / Head – Solar O&M.
  • Recommend improvements to reporting formats, trackers and coordination processes.

5. Internal Coordination
The role will coordinate with:
  • Manager / Head – Solar O&M
  • Site O&M Teams
  • Project Execution / EPC Teams
  • Central Monitoring / SCADA Team
  • Procurement / SCM
  • Commercial / Contracts Team
  • Finance
  • HR
  • QA/QC
  • HSE
  • IT / Digital Teams

6. External Coordination
The role will coordinate with:
  • O&M Vendors / Contractors
  • EPC Contractors
  • OEMs / Service Providers
  • Plant Owner / Client (as required)
  • Testing Agencies (for PGT-related follow-up)

7. Key Interfaces During Project Transition
Particular focus shall be given to tracking and reporting the following transition activities:
Project Execution → Commissioning → PGT → Punch-Point Closure → HOTO → O&M Readiness → COD/Commercial Operation → Stable O&M
The incumbent shall track the status of each stage across all projects, maintain up-to-date trackers, and highlight delays and pending requirements to the HO O&M team so that projects transition smoothly to routine O&M.

8. Core Competencies
Technical Skills:
  • Strong MS Excel skills – Pivot Tables, VLOOKUP/XLOOKUP, INDEX-MATCH, conditional formatting, charts, data consolidation and dashboards
  • MS PowerPoint for management presentations and review decks
  • MS Word and Outlook for documentation and communication
  • Working knowledge of Solar PV plant equipment, O&M processes and key performance parameters (Generation, PR, CUF, Availability)
  • Basic understanding of PGT, HOTO, punch points, PM schedules and RCA/CAPA
  • Knowledge of Power BI, SCADA data extraction or SAP/CMMS will be an added advantage
Behavioral Skills:
  • Strong follow-up and closure orientation
  • Good verbal and written communication
  • Coordination and stakeholder management
  • Attention to detail and data accuracy
  • Analytical and problem-solving ability
  • Planning, prioritization and time management
  • Ownership, accountability and ability to work under deadlines
  • Team player with a professional attitude
Key Competencies:
  • MIS & Reporting
  • Dashboard & Tracker Management
  • PGT & HOTO Follow-up
  • Stakeholder Coordination
  • Documentation & Record Management
  • Data Analysis & Presentation
  • Escalation & Closure Management

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