Job Title: Billing Coordinator - Solar EPC
Department: Projects
Employment Type: Full-Time, Permanent
Role Category: Coordinator – Billing & Commercial
Location: Gujarat
Reporting To: Project Manager
Role Overview
We are looking for a detail-oriented and proactive Billing Coordinator to manage billing and invoicing activities for Solar EPC projects across Gujarat and nearby regions. The role involves ensuring accurate and timely preparation of client bills, subcontractor billing verification, and coordination with project teams to support financial control and cash flow management.
The ideal candidate will ensure compliance with contract terms, maintain billing records, and facilitate smooth financial operations throughout the project lifecycle.
Key Roles & Responsibilities
1. Client Billing & Invoicing
- Prepare and submit client invoices based on project milestones, work progress, and contractual terms.
- Verify measurements and work completion status in coordination with site engineers and project managers.
- Ensure timely billing to support project cash flow and revenue recognition.
- Track billing schedules and follow up for approvals and certifications from clients/consultants.
2. Subcontractor & Vendor Billing
- Review and verify subcontractor and vendor invoices against work orders, BOQs, and site progress.
- Ensure accuracy in quantities, rates, and supporting documents.
- Coordinate with site teams for measurement verification and bill certification.
- Process and track subcontractor bills for timely payments.
3. Documentation & Record Management
- Maintain organized records of all billing documents, invoices, certifications, and approvals.
- Ensure proper documentation of RA bills, final bills, variation orders, and supporting calculations.
- Track contract amendments, change orders, and their impact on billing.
4. Coordination with Project Teams
- Work closely with project managers, site engineers, and planning teams to gather billing inputs.
- Coordinate with procurement and stores teams for material reconciliation (if applicable).
- Ensure alignment between site progress and billing claims.
5. Compliance & Contract Management
- Ensure billing is in line with contractual terms and conditions.
- Monitor compliance with GST regulations and other statutory requirements.
- Assist in resolving billing disputes with clients, vendors, and subcontractors.
6. MIS & Reporting
- Prepare billing MIS reports including invoice status, outstanding receivables, and payment tracking.
- Maintain records of billed vs. unbilled revenue.
- Support management with financial insights related to project billing and cash flow.
7. Reconciliation & Cost Tracking
- Perform reconciliation of quantities billed vs. executed.
- Assist in cost tracking and budget monitoring for projects.
- Identify discrepancies and coordinate with relevant teams for resolution.
8. Continuous Improvement
- Suggest improvements in billing processes and documentation systems.
- Support implementation of digital tools/ERP systems for billing efficiency.
- Ensure accuracy and minimize errors in billing cycles.
Qualifications & Experience
- Education: Bachelor’s Degree in Commerce, Engineering, or related field.
- Experience: 2–5 years of experience in billing, invoicing, or commercial coordination in EPC/Infrastructure/Solar projects.
- Knowledge: Understanding of BOQ, RA billing, contract terms, and GST regulations.